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Home | The Archdiocese | Human Resources | Deanery Employees Email, Print, Bookmark and Share

Manager's Toolkit - Deanery Employees

Personnel Files

Personnel Files

Most deaneries pay their employees through one of the parish payrolls. Even though the supervisory responsibility may not be with the individual parish, the bookkeeper/administrator is still responsible for maintaining a file with all of the legal payroll (or source of salary) requirements. These include:

  • Employment Eligibility Form I-9
  • W-4
  • Washington State Department of Social and Health Services new hire reporting
  • Background check (date is entered into the Date 13 field in ADP)
  • Educational/credential verification (if a regular employee)
  • Employment agreement (including rate of pay) and timesheets if applicable
  • Leave reports (if benefit eligible)
  • Parish Human Resources Policies of the Archdiocese of Seattle sign off sheet
  • Church Personnel Agreement for safe environment policies and guidelines
  • Documentation of current safe environment training

The following elements of the personnel file may be kept with the supervisor:

  • Job description
  • Annual evaluations
  • Application and reference documentation
  • Any other corrective action or performance related documentation
  • Emergency contact information
Sex Abuse and Misconduct Hotline: 1 800 446-7762
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