Manager's Toolkit - Labor Law Posters
Companies selling “consolidated” versions of the labor law posters often use scare tactics such as telling parishes they could be fined if they are found to be “out of compliance.” You do not need to pay for any labor law posters. All of the required posters are available for free on the State Labor & Industries web site. If you have difficulties downloading them, please request a set (or just the copies you need) from HR@seattlearch.org or by calling 206-382-4570 or 800-261-4749.
Labor Law Posters
Do not post any employment law posters other than the ones listed below:
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Unemployment insurance notification
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2009 FMLA Poster
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2009 Minimum Wage
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Job Safety and Health Protection
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Your Rights as a Non-Agricultural Worker
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Notice to Employees - Self-Insured Businesses
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Your Rights Under USERRA
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Canon Law Disclaimer
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Response to Social Security Administration (SSA) "No Match" letters
Employers can receive an “Employer Correction Request” letter (commonly known as
a “no-match” letter) from SSA if the combination of employee name and Social Security
Number (SSN) reported to SSA by the employer do not match SSA records.
Within 30 days after receiving the letter, the employer should:
- Promptly check its records to determine whether a simple typographical or similar
error is the cause of the discrepancy. If there is such an error, the employer would
correct its records, and inform the relevant agencies that the employer’s records
now match the agencies’ records, making a record of the manner, date, and time of
the verification and correction.
- If the record check does not resolve the discrepancy, the employer must ask the
employee to confirm that the employer’s records are correct. If the employee confirms
that the employer’s records are correct, the employer must ask the employee to pursue
and resolve the issue with the SSA.
A discrepancy will be considered “resolved” only if the employer verifies with SSA
that the employee’s name matches in SSA’s records the number assigned to that name.
If the discrepancy is not resolved within 90 days of the employer’s receipt of the
SSA no-match letter, the employer and the employee must complete a new Form I-9,
using the same procedures used for newly hired employees, except that both section
1 and section 2 of Form I-9 would have to be completed within 93 days of receipt
of the no-match letter. In this reverification process, no document containing the
SSN that is the subject of the no-match letter (nor a receipt for the replacement
of such a document) may be used to establish employment authorization or identity,
and no document without a photograph may be used to establish identity.
We also recommend using the afore-mentioned steps if City Investigations Corporate Security (CICS) reports a discrepancy with the name and social security number as part of their criminal background check process.