Policies
Council of Portland, 1932
The Archives of the Archdiocese of Seattle provides assistance for requests relating
to the history of the Catholic Church in Western Washington, reference access to
general archival holdings, and answers any questions and concerns relating to preservation
of the history of the Archdiocese.
Before requesting records and other research, we suggest that you familiarize yourself
with the following policies. This will expedite most inquiries.
Records Retention Schedule for Parishes & Faith Communities
Policies describing the lengths of time various classes of parish records must be kept and what is to be done with them when these periods have expired.
These policies supercede the records retention schedule in "Many Gifts, One Spirit."
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Records Retention Schedule for Archdiocesan Catholic Schools
Policies describing the lengths of time various classes of Archdiocesan school records must be kept and what is to be done with them when these periods have expired.
These policies supercede the records retention schedule in "Many Gifts, One Spirit."
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Records Retention Schedule for the Chancery
Policies describing the lengths of time various classes of Chancery records must be kept and what is to be done with them when these periods have expired.
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Sacramental Records
Diocesan policies governing the recording, maintenance, and care of sacramental records at parishes.
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Archives and Records Management
Diocesan policies governing the management of records as well as the creation of archives and records management programs at parishes, schools, and faith communities.
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Policies for Researchers
Includes general guidelines, photo handling procedures, use and access restrictions, duplication fees, and quotation and publication requirements.
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Sacramental Records Policy and Request
Policies concerning access to records of baptism, first communion, confirmation, marriage, etc. housed in the Archives. Also includes instructions for requesting records.
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Transcript/Student Records
Policies governing the issuance of student transcripts from closed Archdiocesan educational institutions, including seminaries and elementary and high schools.
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Acquisition Policy
Policies outlining what materials the Archives will acquire and the conditions which affect their acquisition.
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Deaccession Policy
Policies governing the formal removal and disposition of records and other materials from the permanent holdings of the Archives
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